Your Fleet’s Centralized, Smart & Always Audit-Ready Document Hub
Managing vehicle documentation is one of the most compliance-critical responsibilities in fleet operations. Missing a renewal, losing a physical file, or failing an audit due to incomplete documentation can lead to fines, downtime, and operational disruptions.
FleetSaathi’s Document Hub transforms this challenge into a fully automated, structured, and intelligently organized digital ecosystem.
Why FleetSaathi Document Hub?
A single, centralized place for all fleet documentation — secure, searchable, automated, and always up to date.
Core Capabilities & Features
• Store all fleet documents — Insurance, PUC, Registration, Permits, Fitness Certificates, Road Tax, Service Records, Invoice Copies, and more.
• Upload any file format: PDF, JPG, PNG, Word, Excel.
• Link documents directly to vehicles, drivers, locations, or compliance categories.
• Alerts at 30, 15, and 7 days before expiration.
• Dashboard indicators for overdue, upcoming, and valid documents.
• Calendar view with color-coded expiry visualization for fleet-wide monitoring.
• Instantly locate documents by vehicle number, document type, expiry month, or custom tags.
• View document history, last updated date, uploaded by, and linked vehicle data.
• Generate instant audit reports for:
o Insurance
o PUC
o Tax
o Permit
o Fitness
• Download consolidated compliance sheets in one click.
• Maintain full audit trails with time-stamped modifications.
• Role-based permissions for fleet managers, admins, auditors, and drivers.
• Optional department-wise segmentation (Finance, Compliance, Operations).
• Encrypted storage ensures data protection and safety.
• Track renewals with version control.
• Access previous certificates for dispute handling, claims, or verification.
• Share documents securely with OEMs, service providers, insurance teams, or government authorities.
• Add comments or notes for renewals, claims, or inspection feedback.
Operational Benefits
- Never miss a renewal — avoid fines, downtime & compliance gaps
- Faster audits — complete documentation, always updated
- Improved visibility across fleet compliance health
- Lower administrative workload through automation
Ideal For
Transport Fleets · Logistics · Manufacturing Plants · Service Vehicles · Government Fleets · Leasing Companies · Aggregators · MSMEs
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